Changes in Timekeeping

Time Reporting:

  • Begining November 20, 2016, employees converting to the biweekly pay cycle will report time on an hourly basis, to the nearest quarter hour.
  • The CruzPay team is working hard to configure the CruzPay system to handle this change. Until the changes to the system are complete, you will need to report your time on a biweekly paper timesheet.
  • Timesheets are due at the end of each biweekly pay cycle, beginning Saturday, December 3, 2016, and should be delivered to your timekeeper with the supervisor’s signature by the Monday after the end of each biweekly pay cycle.


  • Employees will be eligible to accrue overtime at a premium rate for any time reported over 40 hours within a standard work week (Sunday to Saturday).
  • Vacation and sick leave will be accrued every 4 weeks rather than once a month. This four week period is referred to as a quadriweekly cycle (two biweekly pay periods).
  • Vacation and sick leave will be accrued based on the factor leave accrual system. This is a change for academic employees.